Do you thrive on organisation, teamwork, and making sure every detail counts? Panta is seeking a motivated and detail-oriented Project Coordinator to support our Mechanical, Electrical, and Plumbing (MEP) projects from planning through to completion.

You’ll be the backbone of project operations—coordinating schedules, resources, and communications to ensure everything runs like clockwork.

 Job Purpose:

The Project Coordinator serves as the primary point of contact for site project teams and is responsible for the planning, coordination, and management of daily tasks across multiple projects. The objective is to ensure timely and successful delivery of projects within defined budgets, timelines, and quality standards.

This role includes overseeing on-site activities, coordinating with subcontractors, liaising with client representatives, and ensuring optimal allocation of resources. The Project Coordinator also ensures compliance with health, safety, and environmental regulations, fosters a culture of safe practices, and manages site team performance to achieve project objectives while ensuring effective communication with all stakeholders.

 Key Duties and Responsibilities:

• Act as a technical reference point for Site Supervisors, Team Leaders, and Tradesmen present on site(s).
• Ensure that projects are executed in accordance with approved drawings, schematics, and technical documentation.
• Confirm that all team members have the required tools and materials to complete tasks within the allocated time and expected quality standards.
• Support Site Supervisors in maintaining site discipline, particularly in terms of productivity and health & safety compliance.
• Plan and monitor work progress in alignment with budgeted labour hours.
• Coordinate material, tools, and equipment delivery in line with project schedules.
• Assess the capabilities of tradespeople and identify any training needs.
• Maintain attendance records and manage leave requests for site-based personnel.
• Serve as a liaison between the site and office, ensuring all team members are informed of changes or technical updates through appropriate channels.
• Participate in weekly labor distribution meetings and coordinate the transfer of labour, tools, or equipment between sites as required.
• Attend internal and client-facing progress meetings, providing updates and feedback.
• Collaborate with Estimating Engineers on new project requests and variations.
• Promote and ensure compliance with ISO 9001 (Quality Management) and ISO 14001 (Environmental Management) standards across all projects.
• Conduct both on-site supervision and office-based reporting to monitor and ensure adherence to environmental, safety, and quality protocols.
• Perform additional duties as may be assigned to align with the company’s strategic goals and evolving project requirements.
• Collaborate with the Project Supervisor for Health & Safety (PSHS) to support site inspections, implement RAMS, and ensure compliance with OHSA requirements
• Reinforce the application of training by supporting on-site follow-up and coaching to ensure learned practices are used in daily tasks.
• Ensure on site activities follow ISO 9001 and ISO 14001 standards, including proper use of materials, waste handling, and basic documentation.
• Report any site incidents, unsafe practices, or deviations from plans in a timely manner.

Site Discipline & Safety

• Cooperate with the PSHS to support RAMS, site inspections, and corrective actions as required by OHSA (Sept 2025).
• Maintain a zero-tolerance approach to abusive, harassing, or discriminatory behavior; escalate as needed.

Training Needs Identifications

•  Reinforce the practical use of training by guiding teams during daily work.

 Reporting Structure / Accountability

• The Project Coordinator reports directly to the Project Manager or the Senior Project Manager overseeing the project.
• In their absence, the role reports to the Chief Operations Officer.
• On-site personnel, including Site Supervisors, Team Leaders, and Tradesmen, report to the Project Coordinator.

Key Skills and Competencies

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Solid understanding of project management principles, tools, and techniques.
• Hands-on experience across various trades.
• Proven experience in a similar role, preferably in a construction or technical project environment.
• Ability to manage subcontractors and multiple teams simultaneously.
• Commitment to maintaining safety, environmental, and quality standards.

This job description outlines the core responsibilities and expectations associated with the Project Coordinator role. These may evolve to align with company objectives and operational needs. Flexibility to adapt to additional tasks is expected in support of the organization’s continued success.