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Sales Executive for HVAC and AE Sales

Join Panta  and drive sales growth across our HVAC & AE portfolio by building strong client relationships and identifying new business opportunities. Bring your commercial skills and technical understanding to a dynamic team delivering tailored HVAC & AE solutions.

Job Summary

Responsible for selling all company products and services, with a primary focus on Air Conditioning and Alternative Energy systems. The Sales Executive will handle new client enquiries, size and propose suitable systems based on client needs, and prepare accurate quotations. The role is focused on securing new business while maintaining and developing relationships with existing clients. Key responsibilities include ensuring high levels of customer satisfaction, actively promoting the company’s brand image, and continuously developing product knowledge through internal and supplier-led training.

Key Responsibilities

  • Ensuring that all duties are carried out as a Sales Team in the interest of the Company and its clients
  • Maintaining a log of enquiries, quotes issued, and contracts signed on a weekly/monthly basis
  • Ensure that all reports, information, and supplier product sheets are kept up to date with all the necessary rates and requirements to be able to offer the best options to clients in line with their requests and needs
  • Ensuring that the Company’s professional image and integrity are maintained
  • Ensure that the relevant departments and teams are provided with relevant details for the smooth execution of contracts and agreements. Follow up of orders and instructions, and keeping customers informed of the status of their projects
  • Ensuring that the client database is updated accordingly, and any relevant changes are communicated to the relevant departments
  • Compile a meeting report of all customer visits
  • Follow up of quotations within a maximum of 48 hrs, and any failure to do so to be reported to the Sales Manager
  • Each team member is responsible to delegate his daily duties to the team when out of office
  • Take on any other duties as deemed necessary by management
  • Promote and ensure compliance with ISO 9001 (Quality Management) and ISO 14001 (Environmental Management) standards across all projects.
  • Enforce a zero-tolerance policy for any abusive, harassing, or discriminatory behavior in the workplace. Incidents or concerns must be escalated promptly to maintain a respectful, professional, and inclusive environment for every team member.
  • Follow company policies, procedures, and legal requirements.
  • Comply with all workplace health and safety rules, use personal protective equipment as required, and report any hazards or unsafe conditions immediately.

Working conditions

  • Working conditions refer to the environment, terms, and circumstances under which a person performs their job. It covers both physical and non-physical aspects of the workplace that affect employees’ well-being, productivity, and job satisfaction.
  • The Sales Executive for HVAC and AE Sales will be based at Head Office and will also carry out duties on sites, ensuring compliance with standard employment conditions and site safety protocols.

Reporting Structure / Accountability

  • The Sales Executive for HVAC and AE Sales will report directly to the Head of AE & HVAC Department or to a designated person in their absence.

Qualifications, skills and experience

  • Relevant technical or HVAC-related certification is an advantage.
  • A valid driving license is required.
  • Strong sales and negotiation skills with a customer-focused approach.
  • Knowledge of  HVAC systems and air-conditioning equipment.
  • Excellent communication, presentation and interpersonal skills.
  • Strong relationship-building and networking abilities.
  • Ability to prepare and follow up on quotations.
  • Strong organisational and time-management skills, with the ability to manage multiple clients and opportunities.
  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Target-driven, proactive and results-oriented.
  • Previous experience in sales, preferably within HVAC, air-conditioning, MEP, construction or building services.
  • Experience preparing quotations, negotiating commercial terms and closing sales may be considered an asset

 

This job description outlines the core responsibilities and expectations associated with the Sales Executive for HVAC & AE role. These may evolve to align with company objectives and operational needs. Flexibility to adapt to additional tasks is expected in support of the organization’s continued success.